Recording Society Expenses with Receipts in Flatra

Expenses are the other half of the accounts. Every bill you add shows up in the association balance, in the month's statement, and — if you allow it — to every resident with its receipt. In bill-split societies, this month's expenses also become next month's maintenance.

Adding a bill

1. Open Bills and tap Add.
2. Pick the expense name from the quick list (watchman salary, water tanker, lift AMC…) or type a new one.
3. Enter the amount and date. Tag it as Water if it is a water cost, so it splits by meter.
4. Tap the camera to attach the receipt — up to five photos.
5. For salaries and power that repeat, mark it recurring; Flatra proposes it every month and you confirm the amount.

What residents see

With Share expenses with residents on (Settings → Maintenance), every owner and tenant sees the month's expense list with receipts from their home screen. Societies that prefer to keep expenses private can turn it off; residents then see only their own bill breakdown.

Expenses and maintenance

Frequently asked questions

Can I add a bill from an earlier month?

Yes — set the date. It lands in that month's statement; if that month was already generated in bill-split mode, regenerate it to include the bill.

Who can add bills?

The secretary and co-secretaries. Residents only view.

Where do receipts go?

They are stored with the bill and shown to residents (when sharing is on) and in the statement PDF's expense list.

Can I delete a bill?

Yes, from the bill itself. If the month was generated from it, regenerate so the bills match.