An apartment management system is the software an apartment association uses to run the building: raise the monthly maintenance bills, collect and record payments, keep the society's accounts, talk to residents and handle complaints. Large gated communities buy platforms built around the security gate and a facility-management team. A standalone apartment of 10–100 flats is run by a volunteer secretary in the evenings — and needs something very different.
| Job | What good looks like | In Flatra |
|---|---|---|
| Monthly maintenance | Every flat's bill in one go, with a preview | One tap — fixed per flat, per sq.ft, or the month's real bills split; carry-forward balances |
| Water | Bill by actual consumption, not equal shares | Per-flat meters with multipliers, slab pricing, average for a faulty meter |
| Collections | Cash and UPI recorded, part-payments, proof | Cash/UPI per flat, UPI screenshot claims approved in one tap, automatic reminders |
| Society accounts | Know what is in the bank, in the cash box and in the corpus | Apartment funds: Bank, Cash and Corpus from the opening entries (with documents) plus every collection, bill and transfer; month-wise PDF statement |
| Expenses | Every rupee with a receipt, visible to members | Expenses with up to 5 receipt photos, recurring bills, residents can see them |
| Committee | More than one office-bearer, controlled access | Several secretaries with designations (President, Treasurer…), full or view-only access, change log |
| Communication | Notices that reach everyone | Announcements with push, complaints with photos and status, polls (one vote per flat), meetings with minutes, festival events |
| Gate | Know who came in, if the building has a guard | A simple Gate Entry visitor log with resident approval, switched on per society on request |
| Language | Usable by every resident, not just the young ones | English, Telugu, Hindi and Tamil, with voice alerts |
| Cost and setup | No sales call, no per-flat fee for a 30-flat building | Free to use; the secretary sets it up in the app in about five minutes |
Domestic-staff attendance, guard patrol tracking, clubhouse and amenity booking, vendor tenders and a full double-entry general ledger are built for townships with hundreds of flats and a paid facility manager. If your society needs those, an enterprise platform such as ADDA or MyGate is the better fit — see Flatra vs ADDA and Flatra vs MyGate. If your problem is the monthly bill, the money and trust in the accounts, a lighter system does that job better.
Flatra is an apartment management system built in Hyderabad for exactly this size of society. It runs on Android and in any phone browser at app.flatra.in, and it is free to use for the society and every resident. See what's new or what Flatra is.
Create your society in the app in about 5 minutes — flats, bills, generate the month. Free for the society and every resident.
Get it on Google Play Visit flatra.inFor a standalone apartment of 10–100 flats run by a volunteer secretary, Flatra is built for that size: one-tap maintenance billing, water by meter, cash and UPI tracking, Bank/Cash/Corpus accounts, committee roles and resident communication, free to use, in English, Telugu, Hindi and Tamil. Large gated communities that need staff tracking and amenity booking are better served by MyGate or ADDA.
Yes. Flatra is free to use for the society and every resident — maintenance billing, water billing, payments, expenses, apartment funds and communication — with no per-flat charge and no setup fee.
Flatra keeps the society's money in three places — Bank, Cash and Corpus — from the opening balances (each with its document) plus every collection, bill and transfer, and produces a month-wise statement PDF. It is not a full double-entry accounting package.
It has a simple Gate Entry visitor log — the guard records each visitor and the resident approves on their phone — switched on for a society on request. It does not track domestic staff or book amenities.